NAI Region VI Board of
Directors Meeting Minutes
March 20, 2007, 9 a.m. CDT
Conference call
Dana Hoisington,
Kelly Farrell, Cyndi Cogbill, Tara
Tucker, Jay Schneider, Sara Keating, John Miller, Teresa Randall webmaster Lisa
Cole, Laura Motley, Don Simons, Neil Garrison,
Some noted it was
their first conference call. To help those individuals and to keep order with
such a large group, Kelly reviewed conference call procedures:
·
Listen and let
others talk,
·
Try to avoid
repeating comments others have already said,
·
ID yourself every
time you talk,
·
Keep on agenda
(which was emailed ahead of time).
Reports:
Officers:
·
Director (Kelly Farrell)
o
Welcome new members of board (Cyndi Cogbill – membership, Teresa
Randall – webmaster)
o
Reminder top view/use “leadership resources” on www.InterpNet.com
o
Region remains in good standing. Report card shows no red
flags. Last year we had two yellows, those have been corrected by having 2
board meetings per year and updating our strategic plan.
o
National board update: Attended national board meetings in
o
Regional Leadership Council (RLC) update: Kelly attended an
RLC conference call last week. Noted some regions are really struggling with
conference attendance.
o
National workshop update: Reminder, to be held in
o
National strategic plan: In
o
Reminder, international NAI workshop in
·
Deputy Director (
o
Gathering photos for the R6 exhibit update. Still needs more
photos of interpretation in action, regional awards, etc. Send to Sarah.
Deadline end of April. Don’t compress jpegs. The higher the resolution the
better.
·
Treasurer (
o
End of 06 newsletter rebate should be about $3000. $17,542.78 checking; is down. Janus fund
$19,542.11. Kelly noted there are not many expenditures or revenue coming in
this time of year, Jay agreed. What we get from NAI for the National Conference
will be $2000 or 10% of net profit, whichever is greater.
·
Secretary (Dana Hoisington)--Nothing to report.
State
coordinators:
·
·
·
·
·
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Chairs:
·
Membership (Cyndi Cogbill)
o
Thanks for having her in the position.
o
Working with Jamie King so that new members get a letter from
her and from Kelly. Trying to use information in the letter that is not on the
web. Has not worked on renewing members yet, most renew anyway without reminder.
·
Elections (
o
Due to staggering of officer terms, elections will be every
year.
o
This will be our first year to do electronic elections, right
now it’s looking like $.59 per member via email. Non-email users will receive
paper ballot.
o
Kelly brought up an issue about staggered elections.
Initially, Jay and Kelly volunteered to take 3 year term to keep longevity of
leadership and start the stagger elections. Turns out that was bad—there is a
national elections policy indicating that certain regions elect director in
certain years. Need to change to put
director back on 2 year term and extend three year terms to deputy and
secretary. Sarah noted that she attended the RLC with Kelly as an observer and
heard all this. She advised we bring this back up in new business and correct
it.
·
Awards (Laura Motley)
o
Deadline extended to May 15. Originally 3 nominations. A few
more have come in. Most are from a couple of states. Considering going
electronic in future. Thinks we can allow for hard copy to come in as well. We
will recognize winners at
o
Lisa commented that it’s hard to nominate because there are
no other NA members at her site. Can we amend it so recipients don’t need to be
an NAI member? Kelly will look into that, we may make a new category or
discuss. There are pros and cons both ways.
o
Cyndi noted that when she was awards chair, she tried to do
them electronically as much as possible, but had trouble and some need to have
hard copy. Don said the nomination form is not very user friendly--hard to fill
in electronically. Kelly thought we could go to a web form that will have
fields to fill in instead of a form to fill out. Teresa agreed that with some
time she could probably do that.
·
Scholarships (Amy Stephens—absent)
o
Kelly gave report since Amy is in
o
There were 7 applicants to committee this spring. In addition
to the scholarship they get their registration paid to attend.
o
Someone asked do students need to be an NAI member to apply?
No
·
Newsletter (Lisa Cole)
o
Chugging along, she does layout and Pam does mailout.
o
Will work with officers to put together special issue on the
values of NAI membership.
o
Spring issue at the printer now.
·
Website (Teresa Randall)
o
If anyone has photo of Brian Underwood or Dave Latona email to
her for the website board contact page.
o
Do we want to show the strength of our network in the form of
a map or roster of members?
o
To make it easier for people to submit information to state
coordinators she could develop an online form to fill out that would go
straight to the state coordinators and they get a little reward for their
submission.
·
2008 regional workshop (Neil Garrison, Laura Motley)
o
2008 in
o
Need strong involvement from
o
Teresa asked about how many come to workshops, generally
around 100-120.
New business:
Elections:
·
Sarah proposes switching 3-year term to secretary and deputy
instead of treasurer and director.
·
·
Motion passes. Officially we are back in good standing with
national elections policy.
2009 regional workshop:
·
Kelly tried to contact Dave Latona for discussion, was
unsuccessful. 2008 is actually the year for
·
The director can give out two free memberships per year and
may do so in LA this year to allow more people from
Closing:
Kelly thanked Paul Caputo for arriving early in the national
office to initiate our conference call. Thanked everyone for their time and participation
and asked for a motion to adjourn.
Motion to adjourn by Teresa Randall, Lisa Cole seconded.
Motion carried.
Meeting adjourned at 10:10 a.m.